Rules and Regulations
General Rules and Regulations of the Institution :
- Students are required to wear prescribed uniform inside the campus. Student with objectionable dress will not be allowed into the campus.
- The minimum compulsory attendance for students with regard to his / her eligibility for final examination has been fixed at 75 % of the actual number of working days.
- Caution Money, if any, will be refunded only after suc cessful completion of the Examination.
- Candidate leaving the course from middle of the session due to his/her personal problem has to pay entire course fees against the allotted seat. College Leaving Certificate will be issued only after deposit of the outstanding fees for the entire course.
- Candidate getting admission in late has to deposit the full course fees for the entire course of two years.
- Fine as per rule will be charged from defaulters.
- Authority has the right to discharge any student from the regular classess/ institute if he/she does not deposit the institution fees in time or become indisciplined.
- Besides, The Management has every right to add or alter any rules for betterment of students from time to time.
- Fees once paid to the institute, will not be refunded in any circumstances.
The Student shall be required to perform the postures of Asanas etc. Physically and shall be asked verbal questions related to the Asanas an Pranayamas etc prescribed in the syllabus. The questions in the viva voice of practical test shall strictly conformed to the technique, the benefits and the contraindications of the prescribed asanas.
RULES, REGULATIONS AND BYE LAWS OF THE CENTRE FOR STUDIES IN YOGA, AYURVED AND NATUROPATHY (CESYAN)
1. The following shall be the members of the CESYAN (ex-officio) being the holders for 1. the time being of certain offices or by selection or appointment or election as provided in the Rules. Regulations and Bye Laws.
- President of the CESYAN.
- Director of the CESYAN
- All other members of the Executive Body
- All other members
2. The President will be elected by the General Body.
3. The term of the President and other members of the Executive Body will be five years or till such time they enjoy the confidence of the General Body, whichever is earlier.
4. The Director of the CESYAN who shall be appointed by the Executive Body shall be the Member-Secretary of the Executive Body.
5. The Director, to be appointed by the Executive Body of CESYAN shall maintain a register of members of the CESYAN. Which shall show the individual names of all Exofficio members. A Separate register shall be maintained for other members.
6. A general meeting shall be called by the President whenever he deems it necessary by a notice signed by the Director on his instructions. If the President shall receive a requisition for the calling of a General Meeting signed by 1/3 members of the CESYAN the President shall call such a meeting.
7. The President shall decide the date and place of every General Meeting and the agenda of the business for discussion at such meeting .
8. Fifteen days notice at the least specifying the place, the day and the hour of such meeting and the general nature of the business to be discussed at such meeting shall be given by the Director to all members of the CESYAN whose names are on the register of members and to the address given in such register or to the known address of the member.
9. The accidental omission to give notice of any meeting to or the non-receipt of any such notice by any of the members shall not invalidate any resolution passed at any such meeting .
10. The President shall preside over at every general meeting. If the President is not present for any reason, the members present shall choose a Chairman for that meeting.
11. 1/3 of members shall form the quorum. In case a meeting is adjourned for want of quorum, there shall be no quorum for the adjourned meeting.
12. No business not included in the notice convening the meeting shall be discussed at a general meeting. The Chairman, nevertheless, with the approval of the members present may permit discussion upon any matter brought forward by any member present and shall decide whether any resolution arising thereon shall be put to the vote at such meeting.
13. The Chairman may adjourn any meeting from time to time.
14. Every question shall be decided by a majority of votes. Every member shall have one vote and in case of any equality of votes the Chairman shall have a second or casting vote. Members may vote by proxy on any matter at such General Meeting.
15. The proxy shall be in the following form or as near there to as circumstances will permit.
I…………. A.B,…… do
here by
appoint CD ……..my proxy to vote for me at the General Meeting of the CESYAN to be held on or at any adjournment there of.
Signed this……. day of ……… 201-
16. The management of the affairs of CESYAN shall be entrusted to an Executive Body which shall be entitled, the Executive Body of the CESYAN The property of the CESYAN shall be vested in the Executive Body and in any proceedings: civil or criminal, may be described properly of the Executive Body. In any proceedings, the CESYAN may sue or be sued in the name of the Director or such other member as shall in reference to the matter concerned be appointed by the Executive Body for the Occasion.
17. The first members of the Executive Body of the CESYAN shall be those mentioned in clause 6 of the memorandum of Association. They shall hold office until a new Executive Body is appointed according to these Rules. The Executive Body shall consist of the following:
01 President To be elected by the General Body
2-5 Four Members: To be elected by the General Body
6-7 Two experts/Researchers
in the field of Yoga or
related discipline: To be nominated by the Executive Body
08 One expert of Medicine or
PhysiologY To be nominated by the Executive Body
09 Director, CESYAN Member Secretary
10 Joint Secretary- cum
Treasure One of the members of the Executive Body
18. The Director shall maintain a register of members of the Executive Body which shall show the individual names of all ex-officio members. A separate register shall be maintained for other members.
Duration of Appointment of Members
19. The tenure of members of the Executive Body will be 5 years. A Member may however, be removed through a resolution of the Executive Body by a simple majority of members present.
20. A Member of the Executive Body shall cease to be member if he resigns, becomes unsound mind, becomes insolvent, gets convicted or involved in a criminal offence bearing moral turpitude or is removed from the post by virtue of which he was holding the membership.
21. Resignation of membership shall be tendered to the Executive Body in person to its Member-Secretary and shall not take effect until it has been accepted on behalf of the Executive Body by the President.
22. Any vacancy in the membership of the Executive Body caused by death or by anyof 22 the reasons mentioned in these Sub-rules shall be filled in the same manner as provided in Rule 17.
Proceedings of the Executive Body:
23. The meetings of the Executive Body shall be held at least twice a year and at such time and place as the President shall decide. If the President shall receive a requisition for calling a meeting signed by one-third members of the Executive Body he shall call such a meeting as soon as may be reasonably possible and at such place as he may deem fit.
24. At the annual meeting of the Executive Body the following business shall be brought forward and disposed of.
(a) The income and expenditure account and the balance sheet for the past year
(b) Annual report of the CESYAN
(c) The budget for the next year.
(d) Proposals for enquiries and research work for the next year.
(e) The appointment of Standing Committees.
(f) Other business on the agenda
(g) Other business brought forward with the assent of the President.
25. Every notice calling a meeting of the Executive Body shall state the date, time and place at which such meeting will be held and shall be served upon every member of the Executive Body not less than seven clear days before the date appointed for the meeting. Such notice shall be under the hand and seal of the Member-Secretary and shall be accompanied by an agenda of the business to be placed before the meeting provided that accidental omission to give such notice to any member shall not invalidate any resolution passed at such meeting.
26. The President or in his absence one of the Members elected from among the members present will act as Chairman of the meeting.
27. One third members of the Executive Body present in person shall form a quorum at every meeting of the Executive Body.
28. All disputed questions at the meeting of the Executive Body shall be determined by Votes.
29. Each member of the Executive Body shall have one vote and in case of an equality of votes the Chairman shall have a casting vote.
30. The Chaiman shall have the right to adjourn any meeting from time to time.
31. Any member desirous to moving any resolution at a meeting of the Executive Body shall give notice thereof in writing to the Member-Secretary of not less than ten clear days before the day of such meeting.
32. Any business which it may become necessary for the Executive Body to perform except such as may be placed before its annual meeting may be carried out by circulation among all its members and resolution so circulated and approved by a majority of the members signing shall be as effectual and binding as if such resolution had been passed at a meeting of the Executive Body provided that at least one third members of the Executive Body have recorded their views on the resolution.
Powers of the Executive Body:
33. The Executive Body has full control of the affairs of the CESYAN and has authority to exercise and perform all the powers, acts and deeds of the CESYAN consistent with the aims and objectives of the CESYAN.
34. The Executive Body shall have full powers in the matter of expenditure from the funds of the CESYAN.
35. The Executive Body shall have’ full power to make such bye-laws as they shall think essential for the regulation of the business of the CESYAN and in particular with reference to the keeping office accounts, the preparation and sanction of budget estimates, the sanctioning of expenditure, entering into contracts, the control and investment of funds of the CESYAN and the sale or alternation of such investment and any other purpose that may be necessary.
36. The Executive Body may accept the management and administration of any endowment or trust fund or any subscription or donation provided that the same is unaccompanied by any condition inconsistent with or in conflict with the nature and objects for which the CESYAN is established.
37. The Executive Body shall review the progress and performance of committees constituted by it and constituent units established under different disciplines and give such policy directives as it may deem fit to the concerned committees and constituent units of the CESYAN.
38. The Executive Body shall be empowered to pay the charges and expenses preliminay and incidental to its establishment and registration.
39. The Executive Body shall have full power to purchase or otherwise acquire any property at such price and generally on such terms and conditions as it thinks fit. and also to hold and dispose of such property.
40. The Executive Body shall have full power to institute conduct, defend, compound. compromise or abandon at any level, the proceedings by or against the CESYAN or otherwise relating to the affairs of the CESYAN.
41. The Executive Body shall have power to invest and deal with the funds and money of the CESYAN upon such securities and in such manner as they think fit and from time to time to vary and realize such investment.
42. The Executive Body shall have power to enter into all such negotiations and contracts and rescind and vary all such contracts and execute and do all such acts, deeds and things as it may consider expedient for or in relation to any of the matters aforesaid or otherwise for the purposes of the CESYAN.
POWERS AND FUNCTIONS OF THE DIRECTOR:
43. The Director shall be the Chief Executive of the CESYAN and shall be responsible for the coordination of policies, planning and execution of various programmes under the CESYAN. Without prejudice to the generality of the foregoing provisions, the Director shall exercise such powers and discharge such functions as specified in the Bye-Laws
and also those laid down below:
(a) He shall do all such acts as may be required for the proper conduct of the ordinary day to day administrative and business duties and affairs of the
CESYAN.
(b) He shall allocate duties to the employees of the CESYAN and shall exercise such supervising and executive control as may be necessary subject to the rules and these regulations.
(c) All the correspondence shall be over his signature or of an officer(s) authorized by him in this behalf.
(d) He shall also be a Member (ex-officio) of all the committees appointed by Executive Body and shall attend at his discretion all or any meeting of such committees.
(e) He shall exercise such of the financial and administrative powers as may be delegated by the Executive Body or by the President.
(f) The Director shall sign and execute on behalf of the Executive Body all agreements, contracts etc. which may be necessary for the proper conduct of the business of the Institution.
(g) He shall sign and verify plaints, written documents, statements, affidavits petitions and tabular statements and institute or defend suits, actions and other legal proceedings on behalf of the Executive Body of the CESYAN
(h) He shall have power to compromise, settle or refer to arbitration any dispute relating to the CESYAN after taking competent legal advice
(i) The Director may, subject to such restrictions as he may think fit to impose, authorize an office declared as the Head of the Office/ Drawing Disbursing Officerl Accounts Officer as the case may be to exercise powers conferred upon him under the Bye-Laws
(j) The Director may subject to such restrictions as he may think fit to impose authorize the Head of the Projects to exercise such of the powers conferred upon
him under the Bye-Laws.
44. (a) The CESYAN shall cause regular accounts to be kept of all its money and properties in respect of the affairs of the CESYAN.
(b) The accounts of the CESYAN shall be audited annually by a qualified Chartered Accountant and any expenditure incurred in connection with such audit be payable by the CESYAN to the Auditors.
(c) The report of such audit shall be presented to the Executive Body for consideration and further necessary action.
45. The Bankers of the Institution shall be the State Bank of India or any of the Scheduled Banks. All funds shall be paid into the CESYAN accounts with the appointed banks and shall not be withdrawn except by a cheque, bill, note or other negotiable instruments signed by the Director of the CESYAN or jointly by two officers of the CESYAN as may be authorized by the Director of the CESYAN from time to time
Preparation and Sanction of Budget Estimates
46. The Director will prepare each year before the annual meeting of the Executive Body detailed estimates of the receipts and expenditure and the anticipated opening and closing balances of the CESYAN for the ensuing financial year.
47. No provision may be included in the budget estimates for any scheme which has not been duly approved by the Executive Body.
48. Should it be proposed, during the course of a financial year, to finance any scheme, which has not been included in the estimates for that year, the sanction of the Executive Body shall be obtained to the method proposed for financing it whether nt from the balances or by re-appropriation that be by means of supplementary within the sanctioned estimates. The Director shall maintain in his office a budget register in which he will enter the grants received from different sources and shall show the amounts allotted for expenditure on specific heads for specific purposes. The Director shall furnish an annual certificate to the auditor as to the correctness of the annual balance .
49. The Director shall be responsible for submitting the budget estimates for the ensuing financial year for the approval of the Executive Body.
50. One copy of the finally sanctioned estimates shall be supplied to the Auditor. All variations in the estimates sanctioned by the competent authority during the year shall be similarly communicated.
51. The approval of the Executive Body is necessary to all schemes and programmes proposed to be financed from the funds of the CESYAN.
52. An additional grant for any approved scheme or new emergent expenditure for purposes and the objects of the CESYAN can be sanctioned up to the following financial limits .
President Rs.30, O00/-
Director Rs.20, 000/-
53. The funds of the CESYAN shall not be appropriated for expenditure on any item which has not been approved by the competent authority under these Bye-Laws.
54. All investments of the funds of the CESYAN shall be made in the name of the CESYAN. All purchases, sales or alterations of such investments shall be executed and all contracts, transfer deeds or other documents necessary for purchasing, selling or altering the investments of the CESYAN shall be executed by the Director on behalf
of the Executive Body.
Drawal of Funds
55. Funds will be drawn from the Bank in the manner laid down. Cheque books will remain in the personal custody of the Director or other persons as may be authorized by the Director on his behalf.
56. The various persons employed/to be employed under the CESYAN will submit all new charges and any demand of funds to the Director of the CESYAN. The claims for pay and allowances and traveling allowances of officers and contingent bills will be drawn in the prescribed manner by the Director for payment. The contingent and traveling allowance bills will be counter signed by the Director or by any other officer authorized by the Director on his behalf.
57. The Director of the CESYAN shall maintain proper accounts and other relevant records and prepare annually an income and expenditure accounts for the year ending and balance sheet as on 31s March of the CESYAN in such form as may be prescribed by the Executive Body and acceptable to the auditors. The Director will be assisted in the process by the Treasurer cum Joint Secretary and other accounts staff that may be engaged from time to time.
58. All sanctions, orders or delegation of competent authorities under the Rules and Regulations or these Bye-laws affecting CESYAN accounts shall be reduced to writing
59. For the purpose of the Rules and Regulations, a year shall be taken to mean the twelve months commencing in the 1st April and ending on the 31st March.
60. A draft annual report and the yearly accounts of the CESYAN shall be placed before the Executive Body at its annual meeting for consideration and approval. A copy of the annual report and audited statement of accounts will finally be approved by the Executive Body
61. A notice may be served upon any member of the CESYAN either personally or by sending it through the post in an envelope addressed to such members at his address entered in the roll of membership.
62. The power of making Bye-Laws to regulate the duties of the Director shall be vested in the Executive Body who shall at their discretion be entitled to amend and alter any such bye-laws from time to time.
63. No proposition for altering or amending the aims & objectives and purposes for which the CESYAN is established or for amalgamating the CESYAN with any other Association or Society shall be taken into consideration as contemplated by Section 12 of Societies Registration Act XXI of 1860 without the approval of the General Body.
64. Upon the dissolution by three ffth majority of General Body members of the Society after the satisfaction of all its debts and liabilities, if any. remaining properties whatsoever, shall not be paid to or distributed among the members of the society or any of them but shall be transferred to any other society having identical aims and objectives or to the Government for administration under the Charitable Endowment Act, 1890.
65. All the provisions of the Societies Registration Act XXI of 1860 (Orissa Amendment Act), will apply to this Society,
66. The Rules, Regulations and Bye Laws of the CESYAN may be altered at any time by the Executive Body by a resolution passed by a three fifth majority of the members present in person at any meeting of the Executive Body which shall have been duly convened for the purpose.
We the undersigned being four of the members of the first Executive Body of the CESYAN certify that the above is a correct copy of the Rules and Regulations of the said CESYAN.
Certified that there is no other registered society in the same name and at the same place
Secretary President Treasurer
G.B. Members
1.
2.
To be nominated by the Executive Body